The requirements for a registered agent in Florida might seem simple on the surface, but in reality this role has some nuance involved. Rather than spending hours researching the rules and regulations yourself, we’ve created a guide to help you access this information easily.
Knowing exactly what is required from a registered agent is essential to your business remaining in compliance with your state’s laws. Whether you take on this role yourself or outsource it to another person or business entity, the Florida registered agent must keep on top of things in order for your company to stay compliant.
Below is a complete picture of the 4 best Florida
registered agent services and what they offer. We will outline each option and make independent recommendations based on what you are looking for.
Before we get started with the review, here is a deal many of our readers have taken advantage of:
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Florida Registered Agent Services & Description
A registered agent service is a company that specializes in being a registered agent for a wide variety of businesses across the country, bringing tons of expertise and a healthy dose of reliability to the role.
What’s great is that the personal addresses of home-based entrepreneurs remain private when you hire a professional registered agent service. There are quite a few of these companies out there, and most of them make it quite easy to enlist their services.
Registered agent services usually include some additional features, which vary depending on which company you choose. In general though, you’ll often see these services offer a compliance calendar to help you track your important filing deadlines, and you’ll always receive access to their helpful customer support teams.
Here are the 4 best registered agent services in Florida:
1. Northwest Registered Agent
Northwest Registered Agent: Northwest charges $125 per year, and they’re the only major national registered agent service that locally scans every document they receive as your agent. They also have personalized customer support that assigns a dedicated account representative to each client.
If you also need to form your business, Northwest offers a $79 formation package that includes a year of registered agent at no extra charge.
2. Zen Business
Zen Business: Zen Business has a lower $99 rate that Northwest offers, with an extra focus on making the process less stressful and an easier to use website. You’ll receive their outstanding customer support, as well as access to helpful software that allows you to track and file your company’s annual reports.
3. Incfile
Incfile: They are one of the most well known LLC and registered agent services available, with rates that start at just $119 per year. Plus they offer an awesome free LLC formation service if you haven’t created a business yet and would like a free registered agent service in the process.
4. LegalZoom
LegalZoom: This is another very popular option that more-or-less does the same thing as the other services, but charges $299 per year. In our opinion, the affordable registered agent services above are far better deals and more than half the cost.
What Is a Florida Registered Agent?
Every business entity in the state of Florida is required to have a registered agent. In fact, you will not be allowed to finish the formation process for your company until you designate your registered agent.
The most important aspect of this role is receiving document deliveries from the state government, then alerting your business of the delivery, before forwarding the documents to you. The role of the registered agent is so important because it establishes a point of contact for your business with the state, so that they have a reliable place to get in touch with an official representative of your company at any time.
The Florida Division of Corporations Website has a list of registered agents that operate in the state of Florida. They do not necessarily endorse these registered agents, but they provide the list as a response to frequent requests for this information.
Who Can Be a Florida Registered Agent?
A Florida registered agent is a person or business entity that has a physical address in the state. You or one of your co-owners can serve as your own registered agent, you can designate a friend or family member for this role, you can hire a lawyer or accountant as your agent, or you can hire an online business services company to provide registered agent service.
No matter who you choose to be your registered agent, they need to be physically present at the address provided to the state during all standard business hours. This person or entity does not need to have any prior experience being a registered agent, but it’s wise to choose a registered agent who is familiar with the serious responsibilities that come with this role.
The state of Florida does not specify an age limit for this role. According to Title 36, Chapter 607 of the Florida Statutes, a Florida registered agent must comply with the following rules:
- An individual who resides in this state whose business office is identical with such registered office;
- Another corporation or not-for-profit corporation as defined in chapter 617, authorized to transact business or conduct its affairs in this state, having a business office identical with the registered office; or
- A foreign corporation or not-for-profit foreign corporation authorized pursuant to this chapter or chapter 617 to transact business or conduct its affairs in this state, having a business office identical with the registered office.
In addition, the Florida registered agent must accept “the appointment as a registered agent simultaneously with his or her being designated. Such statement of acceptance shall state that the registered agent is familiar with, and accepts, the obligations of that position.”
What Does a Registered Agent Do?
A registered agent performs several modest tasks that accumulate into a larger role of significant importance. They are essentially the liaison between your business and the state you are conducting business in.
Legal Matters
First and foremost, a registered agent must act as the designated recipient of any tax or legal documents sent by the state of Florida. In the case of legal matters, the registered agent must be physically present to receive hand-delivered service of process (SOP) paperwork regarding legal action being taken against your company. After the handoff, the registered agent then needs to effectively report this delivery to your business, and forward the documents to you.
The registered agent and the business they represent should have a previously agreed-upon order of operations for the intake and delivery of these documents. For example, they should determine whether the documents will be delivered from the registered agent to the business via fax, mail, or email.
Ongoing Florida Business Compliance
The registered agent also typically helps ensure that your business remains current and compliant on all state-required ongoing maintenance filings. Each state has its own set of laws regarding which maintenance filings are required, which usually refers to annual reports and/or franchise tax payments. These rules are subject to change at any time, so the registered agent must stay up to date in order to ensure your business remains in good standing with the state, and avoids fines or a business dissolution.
All business entities in Florida are required to file an annual report. The report is due by May 1 of every year, and it includes the following fees depending on entity type:
- Corporation – $150
- Nonprofit corporation – $61.25
- Limited liability company – $138.75
- Limited partnership – $500
- Limited liability limited partnership – $500
Your registered agent should be aware of the schedule and help you file your annual report in order to stay in good standing with the state.
What If I Want To Change My Florida Registered Agent?
Don’t worry too much about who you choose to be your organization’s Registered Agent at the start. This role can always be changed, and there are different rules for how to change your RA per state.
In Florida, you can change or update your registered agent information when filing your annual report. If you want to change your registered agent outside of this period, you can file a Statement of Change form. Corporations will need to pay a filing fee of $35, while limited liability companies are subject to a $25 fee.
For step-by-step instructions to change a registered agent in Florida, please check out our guide.
Choosing the Best Registered Agent in Florida
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The role of a Florida registered agent is critical to your company’s compliance and legal standing. This position requires dealing with seemingly simple tasks, yet if they’re handled incorrectly, they could cost you a considerable amount of money in fines, and could even potentially see the state dissolve your business.
While you can always change your registered agent down the line, we think it’s essential to pick the right registered agent for your business starting at the formation phase. You should also keep an eye on your compliance standing to ensure nothing goes awry along the way.