When you meet someone new, what’s the first thing you want to know about them? Their name. Your name is unique—it’s how people remember you.
The same goes for your Rhode Island business: choosing your name is the most important step of forming your company. Unfortunately, it’s not as simple as just picking the name you like best from a list. That works for babies, but not businesses. Rhode Island has several requirements that you’ll need to follow as you pick a name.
After brainstorming a business name either on your own or through a business naming tool, you’ll want to make sure it is available in your state. That’s where this guide comes in. We’ll walk you through how to use the tool, and we’ll dig into a few ways you can make your name a complete success. Let’s get started.
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How to Use the Rhode Island Business Name Search Tool
You’ve picked a name. You’re pretty sure it’s the one. But before you seal the deal, you’ll need to ensure that it’s available for you to use. To do so, you’ll need to use Rhode Island’s search tool. Theirs is called the Business Entity Search.
But we’ll be honest. The tool isn’t exactly the most intuitive. You might be thinking, What’s next? If you don’t know what to do, this name search can be downright overwhelming. But with a few simple pointers, it can be a cinch.
1) Type in the name you’re hoping to use
Let’s say you want to name your business “Carla’s Cupcakes.” That’s what your customers will call you. But technically, the name will include an entity type identifier like “LLC” or “Limited Liability Company.” And when you search the name, you’ll want to include that identifier. So in the search, you’d type in “Carla’s Cupcakes LLC.”
2) Make sure the tool’s settings are correct
To get the most value out of your search, you’ll want to put the right settings on the Business Entity search. For starters, you’ll want to use the “Entity name search” filter. Once you’re there, we actually recommend conducting two searches. First, set the dropdown menu (at the left of the page) to “Exact Match.” Then type in the exact name you’re hoping to use, including the entity type designation.
After that, we recommend running a keyword search. To do so, we recommend using the “full text” filter. Then, type in a keyword from the name you’re thinking of using. For example, for “Carla’s Cupcakes,” you’d search “cupcakes.” In response, the search will pull up any business names that include that keyword. This second search isn’t a legal necessity, but it’s a helpful way to ensure that your name stands out from the competition.
3) Examine the search results
Now it’s time to look through the results. Do any exact matches appear? What about similar ones from the keyword search?
In Rhode Island, your name must be “distinguishable on the record.” In layman’s terms, that means your name cannot be the exact same as the name of another entity. It can’t be too similar to another name, either. Rhode Island has some specific rules about what makes a name different enough.
For example, the following factors are not enough to make a name distinguishable:
- An entity type designation alone: Co., Ltd., LLC, etc.
- Making a single word singular or plural
- Small variations of the same word: “Finance” vs. “Financing”
- Changing a number into a different one, or changing a numeral into a written word
- Changing punctuation, capitalization, or special characters
- Adding or subtracting an article
- Making an obvious misspelling of one words
As a general rule, your name should be different thanks to a substantial word.
Next Steps for Your Rhode Island Business Name
The steps we’ve listed above are just the legal requirements for a Rhode Island LLC name. But this is your business name we’re talking about. You don’t want to just “get by.” You want to go the extra mile and make sure your name is as great as your business concept. You want to protect it, too.
Let’s talk about what you can do to protect (and thrive with) the name you’ve chosen.
1) Double-check that your name meets state requirements
Rhode Island’s search tool will only tell you if your name is available to begin with. It won’t, however, tell you if your name complies with state laws for your entity type.
Thankfully, Rhode Island keeps it pretty simple. As long as your name is distinguishable on the record and you include an entity type identifier, you should be good to go.
2) Make sure that your name stands out
The search tool will help you ensure that your name is available in Rhode Island. It won’t tell you if there are similar names, though. It also won’t search names in other states. The search tool simply isn’t designed to do that.
We recommend that you also browse through local phone books and do a Google search with your name. Internet search engines pull up results that are close matches to the terms you enter. That includes similar names and businesses in other states. For example, going back to our “Carla’s Cupcakes” example, Google pulls up a hit for a cupcake shop in Virginia.
If that happened to you, it wouldn’t be a make-or-break issue right away. After all, you’re just focused on Rhode Island results right now. That said, if you ever wanted to expand into other states later on, then you might encounter problems. Plus, having a truly unique name is a great selling point.
3) Make sure you like the name you’ve chosen
This might seem like an obvious one, but you don’t want to overlook it. You should like your business’s name. You should be proud to say it out loud, glad to write it down, excited when you hear someone say it…you get the idea.
Yes, you’re eager to start your business. But don’t get so excited that you settle on a lackluster name that makes you think, “meh.” If you don’t like the name, odds are your customers won’t, either.
A lot of guides will tell you to make sure your name is easy to say, easy to spell, memorable, and gives your customers a clear picture of what they can expect from your business. And those are all true tidbits of advice. Follow them. But at the end of the day, we think it’s important to pick a name that you like.
4) Protect your chosen name
By now, you’ve put in a lot of work to craft the perfect name for your business. Let’s make sure that work doesn’t go to waste. Rhode Island gives you two methods to protect your chosen name, and you can pick one or the other—not both.
For starters, you could file an Application for Reservation of Entity Name form. There’s a $75 fee for this filing, but it gives you 120 days of exclusive use of your name without actually commencing your business. This is the perfect option if you’ve come up with an ideal name but you’re not quite ready to form your business yet.
But if you are all set to form your business, then you should go ahead and file the Articles of Organization. This one has a $150 filing fee, but it actually creates your business. And once your business is created, your name is protected, too.
5) Get a DBA or Fictitious Name (Optional)
The most important name for your business is your legal name; it’s the name you’ll fill in on your Articles of Organization. But many businesses choose to have a second name, often called a DBA or fictitious name. For instance, you might want to offer a second product line without renaming your entire business, or you just found a new nickname you like.
In Rhode Island, you must register your fictitious name. Thankfully, the process is pretty easy. All you have to do is fill out and file the Fictitious Business Name Statement. You’ll also have to pay the $50 filing fee. But once you do, your name is yours for good. Fictitious names do not expire in Rhode Island.
Want more info? Get the full scoop on registering a trade name here.
Next Steps – Getting Started
We’ve gone into a lot of detail about searching for a Rhode Island business name in this guide, but here’s the deal: choosing an LLC name is just one step in the much bigger process of starting a business.
If you’re feeling a bit overwhelmed by all that goes into it, don’t panic. We’re here to help. You can catch the full guide to set up a Rhode Island LLC, but here’s the fly-by version:
Choose a business name
Every business in Rhode Island needs a name that’s both catchy and gives potential clients a good idea what the business does. The name also needs to be unique—both for legal reasons and so your business stands out from the competition.
Appoint your registered agent
Whether you elect to use a private Rhode Island registered agent, serve as your own, or you hire a service like the one we’ve listed here, you can’t skip this step. Without a registered agent, you won’t become a legitimate, registered entity.
File your formation documents
If you’re forming an LLC, you’ll need to file the Articles of Organization; corporations file the Articles of Incorporation. Once you fill it out and file it, this document is what officially forms your business in the state. There is a $150 filing fee for LLCs, and corporations will pay $230. If you need help with this step, there are plenty of good Rhode Island LLC services online.
Beyond that, there are plenty of ongoing costs and maintenance requirements. We won’t go into a ton of detail here, though. Your registered agent (or online registered agent service) will help you keep tabs.
Conclusion
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Conducting a business name search is an important part of forming your business in Alabama. The search saves you time and helps you set up a name that makes your business stand out. We hope this guide made it simple to name your business.