Every limited liability company operating in the United States needs to designate a registered agent. Even after you identify your initial registered agent in your formation paperwork, filed on your own or through a VA LLC service, there are several reasons for why you may need to change the registered agent for your LLC in Virginia.
Your registered agent could be moving out of state, or they could be a former co-owner or employee who no longer works for your organization. Maybe you want to switch from an individual registered agent to a professional service that operates in all 50 states, or perhaps you’re simply unsatisfied with your current registered agent’s service.
Whatever the reason may be, each state allows you to change your registered agent at any time, and in most states the process is both simple and inexpensive. Let’s dive into the specifics of how to change your LLC’s registered agent in Virginia.
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3 Steps to Change Your Virginia Registered Agent
Thankfully, changing your registered agent in Virginia isn’t a terribly complicated process. If you know the steps to follow, it’s a cinch:
1.) Gather contact information for both your old and new agents:
This might seem like fairly basic information, but the state requires you to gather the names and addresses for your former registered agent and your new one. If you don’t have this information immediately on hand, you’ll need to get it before proceeding.
2.) Obtain the proper forms:
In Virginia, you use a simple online form to file a change of agent. To start, you’ll need to log into the Clerk’s Information System. From there, you can complete any online filing, including your agent change. If you’d rather file by mail, you can do so by requesting a paper copy of the form once you’ve logged in.
3.) Submit the completed form to the State Corporation Commission:
If you’re filing online, this step is as simple as hitting the “submit” button. But if you’re filing a paper copy, you’ll need to print it off, fill it out, and slip it into an envelope and mail it into the Corporation Commission. There is no filing fee for this procedure, so you don’t have to worry about including a check.
That’s all there is to it! Once the state receives and processes your documents, you’ll have yourself a new registered agent.
Important Virginia Registered Agent Do’s and Don’ts
Want to make your registered agent switch a perfect success? If you follow the steps above, you’ll be off to a great start. But there are a few other things to keep in mind to keep things running smoothly—before, during, and after the switch.
DO follow state regulations when appointing a new agent.
When it all comes down to it, the state of Virginia isn’t incredibly picky about who can be your registered agent, but they still have some rules they want you to follow. If you want to read the official statutes, you can find them here. But you’re probably pretty busy (and legalese can be overwhelming!), so here are the essentials:
- Can be an individual resident of the state
- OR a lawyer or a business entity with authority to operate in the state
- Must maintain a physical address in the state (not a P.O. box)
- Be present at that address to accept service of process and official communications during regular business hours
As long as you meet those requirements, you can pick just about anyone to serve as your own registered agent.
DO pick the right agent for your business goals
Before you opt to serve as your own registered agent or hire a registered agent service, you’ll want to consider the right agent for your unique needs. After all, agents aren’t “one-size-fits-all.” Some businesses might benefit from having the owner or an employee serving as their own agent. Others might opt to have a local, Virginia-dedicated registered agent service. And lots of LLCs in VA choose to work with a national service that covers businesses in all 50 states.
There’s not really a wrong answer here. Well, the only wrong answer is not hiring one. That would put you in non-compliance. That said, you should think about your long-term vision for your business when picking a registered agent.
For example, if you want to expand into other states later on, you should pick a service that covers multiple states. That way, you wouldn’t have to hire another service when you joined a new state. You’d just have your pre-existing agent serve you in that state, too.
DON’T confuse your filing options
In some states, there’s a laundry list’s worth of options to file your registered agent change. But Virginia keeps things relatively simple with just one filing option. That said, if you’re hoping to file a paper copy, you might be wondering where the document is. Virginia doesn’t make them readily available. You have to request one from the Clerk’s Information System. Just don’t let the fact that you have to look for it make you think you can’t file by mail if you want to.
Additionally, keep in mind that how you file your forms affects how quickly your documents are processed. Virginia doesn’t promise an explicit filing speed for any documents (unless you opt for expediting). But generally, they’ll process your documents within a week to a week and a half. However, that timetable only begins once the state actually receives your documents. Naturally, then, online documents are processed more quickly. But if you’re in a complete rush, opt for expedited processing.
DON’T forget to keep both your new and old registered agent in the loop
This might seem like a common courtesy, but when you switch registered agents, you should chat with both (unless, of course, you’re serving as your own agent). Obviously, you’ll talk with your new agent to let them know you’ll require their services. Plus, that’ll give you a chance to discuss your business’s needs, your new agent’s fees, and more.
But be sure to touch base with your previous agent, too. This is especially important if you’re paying someone to serve as your registered agent. You’ll want to wrap up any payment obligations, including canceling any automatic payments you’ve set up. And even if a friend or family member was acting as your agent for free, you should let him or her know your plans to avoid any confusion.
Getting Help: Hiring a Registered Agent Service
A registered agent service is a company that specializes in being a registered agent for a wide variety of businesses across the country, bringing tons of expertise and a healthy dose of reliability to the role.
Most professional registered agent services operate on a national basis, meaning there’s no restrictions on which states you can operate your business in. They also tend to charge affordable rates, as you can find several registered agent services that charge around $10/month or even less for this service. In addition, most of these companies will also offer to handle the process of changing a registered agent for you.
Since the registered agent is such a vital part of any business, it’s crucial to get it right whenever you decide to switch agents. We hope this article helped you improve your understanding of changing a registered agent in Virginia. If you’d like more assistance, there are plenty of business services online that can help with changing your agent or even filing an LLC. And, as always, we thank you for choosing Registered Agent Ready!